Circulation Rules and Regulation

 

RACINE PUBLIC LIBRARY

Rules and Regulations Governing Circulation of Materials 

Registration

A customer obtains a Racine Public Library (RPL) card by submitting a completed Borrower Registration Form.  Any customer who wants to obtain or replace a library card from RPL must provide a valid non-expired government issued identification.  There is no charge for the initial card; however, a replacement card costs $1. RPL accepts the following as valid identification:

  • Driver’s license issued by a state in the U.S.
  • Photo ID issued by a state in the U.S.
  • United States Military ID Card
  • United States Passport
  • Matricula Consular Card issued by Mexico

 

Expired identification will not be accepted.  If the identification does not show current address, additional proof of address showing name and residence address must be provided.  RPL accepts the following to show address:

  • Checkbook
  • Rent receipt
  • Postcard sent from RPL
  • Utility bill
  • Postmarked mail from last 30 days
  • Property tax receipt from City of Racine

 

For customers who are unable to provide valid identification or proof of residency a library card can be issued that allows only one item checked out on the account at a time.  This exception would apply to customers with valid identification without the correct address and no other identification with the correct address.  It would also apply to customers without a valid identification, but who do have a checkbook, rent receipt, library postcard, utility bill, or postmarked mail showing the correct address.  In these cases library staff will put a note in the customer’s account until the missing information is provided.

Customers through age 15 must have a parent or legal guardian register them to obtain a library card.  The parent/guardian must provide valid identification and show proof of address.

Customers age 16 and 17 may register without parent/guardian signature provided the customer can supply valid official identification and show proof of residency.  A parent or legal guardian may also register them to obtain a library account with the parent/guardian providing valid identification and proof of residency.

Non-residents with residency in Milwaukee County or outside of Wisconsin are required to pay a $50 per year fee to obtain a library card. Teachers of Racine students will have this fee waived by presenting proof that they are working in Racine.

RPL shall issue a valid library card to the customer whose application has been accepted. RPL reserves the right to deny issuing a library card if the application is incorrect or incomplete, e.g., failure to provide the home address. By submitting the application for registration, and by accepting the valid library card, the applicant agrees to the following:

  • Notify RPL when any information given to the RPL has changed, e.g., change of name, address, or phone number.)
  • Promptly report to RPL the loss or theft of the library card.
  • Assume responsibility for all materials borrowed on the account.
  • The library card may be used only by the person whose name is on the card, or in the case of a minor, by the parent/guardian who signed the application. For legally handicapped persons, a special arrangement may be allowed.

 

RPL reserves the right to cancel the borrowing privileges of any customer who fails to abide by library rules.

RPL will conduct periodic purges of inactive library cards.

Loan Transaction

To borrow library materials, the registered customer presents his or her library card and the materials to check out at any circulation location.  At circulation locations where it is possible to search by customer name, staff can access customer records using valid identification.  At circulation locations where it is not possible to search by customer name, no loan of library materials shall be allowed without the customer’s valid library card in hand.  A loan may be further disallowed if there are outstanding fines or charges in excess of $5.00 on the borrower’s card.  A loan is allowed only for those materials designated for public circulation by RPL. All loans are free with the exception of materials classified as Rental.  The following loan periods and quantity limits are applicable to loans of library materials:

Quantity limits

Type of materials                                Loan period                             per borrower’s card

Audiobooks on cassette                         3 weeks                                   up to 10

Audiobooks on compact disc              3 weeks                                   up to 10

Book Cassettes                                            3 weeks                                   up to 10

Books – Adult New Fiction                     2 weeks                                   no limit

Books – Nonfiction                                   1 week                                     no limit
(restricted to 7 days)

Books – Nonfiction/Fiction                  3 weeks                                   no limit
(unrestricted)

Books and Cassette sets                        3 weeks                                   up to 10

Books and Compact disc sets             3 weeks                                   up to 10

Cd-Roms                                                     3 weeks                                   up to 10

Compact Discs                                          3 weeks                                   up to 10

Documents                                                 3 weeks                                   no limit

DVDs                                                             1 week                                     up to 10

Learning Aids                                            3 weeks                                   up to 10

Periodicals                                                  1 week                                     up to 10

Vertical File                                                1 week                                     no limit

Playaways                                                   1 week                                     up to 10

Loan periods on items borrowed from other libraries may vary.

Renewal of loan periods

Loan periods for library materials are extended in a process called “renew.”  Renewable items may be checked out again from the date of the renewal.  Renewal is allowed up to ten times as long as there are no holds on an item.  Items borrowed from other libraries may not have renewals allowed.  Fines are assessed for items that are overdue when renewed.   The following are available renewal methods:

  • At a circulation desk, the registered customer presents his or her library card.  Where it is possible to search by customer name, staff can access customer records using valid identification.  When it is not possible to search by customer name or a valid ID is not present, no renewal of library materials shall be allowed without the customer’s library card.  Staff may renew when the customer card is blocked.
  • To renew by phone to RPL, the customer calls 262 636-9241.  No renewal of library materials shall be allowed without the customer’s library card being read to staff.  Staff may renew when the customer card is blocked.
  • Self service in the library catalog at www.racinelibrary.info or at a public access computer in RPL.  The customer must provide his/her library card and pin number.  This method may not be available to customers who are blocked because of fees owed.

 

Reserves (Holds)

Registered borrowers may reserve library materials by placing a “hold.”  Holds may be placed using one of the following methods:

  • The circulation staff will place holds when the author, title, or item barcode is known by the customer. Where it is possible to search by customer name, staff can access customer records using valid identification.  Where it is not possible to search by customer name, no holds for library materials shall be allowed without the customer’s valid library card.  Staff may place holds when the customer card is blocked.
  • The reference staff will place holds in person or by phone 636-9217 for all customers.  No holds will be placed by reference staff without a valid library card.  Staff may place holds when the customer card is blocked.
  • For self service in the library catalog at www.racinelibrary.info or at a public access computer in RPL, the customer must provide his or her library card and pin number.  This method may not be available to customers who are blocked.

Return of borrowed library material

Borrowed library materials must be returned to RPL on or before the due dates. Books and magazines may be returned to any circulation outlet or book return.  Audio visual items may be returned to any circulation outlet or book return marked expressly for videos, CDs, and DVDs.  Materials that do not fit in a drop box must be returned directly to a circulation desk.

Overdue fines

In order to encourage prompt return of library materials, RPL assesses fines for the late return of materials at the rate of $0.25 per day per item. The maximum fines are stipulated below.

Fines shall not exceed the replacement cost of the item and the following maximum charges for overdue fines shall be applied:

Adult Material         Juvenile Material

Item                                                                 Charges                       Charges

Audiobooks on CD                                         5.00                             2.50

Books (cataloged)                                           5.00                             2.50

Compact Discs                                                 5.00                             2.50

Documents                                                        2.00                             NA

DVDs                                                                     5.00                             5.00

Learning Aids                                                   NA                               2.50

Periodicals                                                       2.00                             1.00

Vertical File                                                     2.00                             1.00

Playaways                                                       5.00                             5.00


Charges for lost and damaged library materials

In order to replace lost library materials, RPL shall assess the borrower the full replacement cost.   In order to repair or replace damaged materials, RPL shall assess the borrower up to the full replacement cost.  Customers who purchase an identical copy in good condition may donate the item and pay $5.00 for processing to have the charge removed.

Notification Process
The following notification process is used by RPL:

  • Two days before an item’s due date a reminder notice is emailed.
  • One week after the item’s due date, a first overdue notice is generated and sent by email, phone, or mail.
  • Two weeks after the due date, a second overdue notice is generated and sent by email or mail.
  • Two months after the due date, the item is assumed lost and a bill for the replacement of the item is sent by mail.
  • Bills for overdue and damaged items are sent when the balance exceeds $5.00.

The customer is responsible for any overdue fines when notices are not received or items are not renewable.

Charges for collection agency

Unresolved overdue fines, charges for various damages, and charges for lost library materials resulting in balance amounts of $25.00 and up which were not resolved within 30 days of billing are eligible to be sent to a collection agency.  A $10.00 collection fee will be assessed to the customer when an unresolved account is sent for collection.  

Approved by the Racine Public Library Board October 2009; amended April 17, 2014